Fact Sheet former Eugene Field School Property 410 N. Water Street (3.46 acres) 

Eugene Field
Date Action Taken Related Documents
  *Amended Information  
1/12/2015 School Board votes to  close Eugene Field by August 31, 2016.  
5/9/2016 School Board selects a real estate broker to list the Eugene Field School.  
FY 2017-2018 City Council Goal Setting The City Council renewed a long-term goal to continue to plan for and build a new Police Station within five years with plans to incorporate City Hall within ten years.  
07/2017 The City entered into a purchase and sale agreement with the Silver Falls School District as a potential buyer in second position for the Eugene Field School property. The City was notified on July 7, 2017 that it had moved into first position for the property with a purchase price of $1,000,000.

​Staff began their initial 60-day due diligence period for evaluating the property. The City ordered a preliminary title report for the property.
Agenda Item 8.4

Minutes
08/2017* The City notified the School District of seven exceptions on the title report that were unacceptable; the most notable being an unidentified sewer easement. On August 24, 2017, the City was notified that the easement affected a separate parcel that was no longer part of the property and agreed to remove it from their report.

​A Phase I environmental assessment was scheduled with Terracon Consultants, Inc. in the sum of $2,500. Following concerns that there could be additional tanks on site, the City notified the School District of the intent to proceed with a Phase 2 assessment. The City contracted with Terracon Consultants, Inc. to conduct the Phase 2 evaluation in the sum of $8,800. The results determined that there was one underground heating oil tank on site which needed to be removed along with the surrounding soils.

​The City arranged for a hazardous materials survey of the property through Terracon Consultants, Inc. in the sum of $7,700. The assessment determined the presence of lead paint above the allowable levels in and on the structure as well as other hazardous materials such as asbestos. Public Works Department staff began the process of seeking qualified abatement contractors to get pricing for the necessary work to remediate the environmental concerns. Due to the excessive quantity and locality of lead paint, all attending abatement contractors denied the City’s request for lead abatement proposals.
Agenda Item 8.2

Minutes
10/23/2017 The details of the due diligence work were presented to the City Council. Following public testimony and further discussion, the City Council directed staff to proceed with purchase of the property. Agenda Item 3.1
12/18/2017 The City Manager executed the closing paperwork for the purchase of the property.  
2/26/2018 City Council held a work session to discuss the public process for the former Eugene Field School. Staff presented initial estimates for the abatement of hazardous materials identified on the site (asbestos and lead paint) as well as an underground heating oil storage tank. The initial estimate for the asbestos abatement was in the range of $150,000 and the estimate for the removal and abatement of the underground tank was in the range of $30,000.

​Staff advised the Council that due to excessive quantities of lead paint, they were unable to obtain bids for the lead abatement. Staff estimated that the demolition of the building would be approximately $300,000.

​Additional due diligence documentation was presented including a January 14, 2014 facility evaluation performed by ZCS Engineering, Inc. outlining the condition of the building.

​The Council determined that they would receive public comment on the demolition/deconstruction of the former school facility and surrounding buildings at two public meetings held in March and April, 2018.
Agenda Item 2.1

Minutes
3/5/2018 The City Council agenda included an opportunity for public comment on the demolition/deconstruction of the former Eugene Field School. Written comments were also accepted through the City’s web site. Agenda Item 8.1

Minutes
4/2/2018 The City Council agenda included an opportunity for public comment on the demolition/deconstruction of the former Eugene Field School. Written comments were also accepted through the City’s web site.

​ As of March 28, 2018 only one written comment had been submitted for the record. The Council received testimony from five members of the public at the meeting.

​Following public testimony, City Council directed staff to begin the process for demolition/deconstruction of the former Eugene Field School.
Agenda Item 8.4

Minutes
4/6/2018 City staff applied for a Department of Land Conservation and Development- Transportation Growth Management Quick Response Grant to support redevelopment of the former Eugene Field School property in downtown Silverton.  
5/18/2018* The City was awarded a $35,000 Transportation and Growth Management Program Quick Response grant to support redevelopment of the former Eugene Field School property in downtown Silverton. The City will contribute $10,000 of the $35,000 toward the project that will consist of stakeholder meetings and public input to determine future uses at the site, including a Civic Center consisting of a new Police Station and City Hall.  
8/6/2018 City Council authorized the City Manager to enter into a contract with NorthStar CG, LP for asbestos abatement and underground storage tank (UST) decommissioning and removal in the sum of $144,171, including a 20% contingency, for a total of $173,005. Agenda Item 7.2

Minutes
08/2018* City staff is preparing bid documents for the demolition/deconstruction of the former Eugene Field School. The current engineering estimate is $300,000. The demolition/deconstruction contract will include clearing the site to grade of all structures; removing existing fencing; leaving existing trees; leaving existing asphalt; and leaving the historical hitching post. Staff may remove some items from the facility for potential sale, donation to non-profits, or to be used in the new Civic Center. The artist who created the mural on the exterior of the building indicated that she will replicate a smaller version for the Civic Center.  
09/2018* Staff participated in the selection of MIG; the consultant who will conduct the public outreach process from the DLCD TGM Quick Response Grant.  
09/2018* Asbestos abatement continued throughout the month. A Change Order to remove previously unquantified contaminated material will be presented to City Council October 1st.

​ In an effort to accommodate additional asbestos abatement work, considering initial feedback from potential contractors, and to simplify the bid documents; the bid was retracted and will be reposted mid-October. City Council will award a demolition/deconstruction contractor a contract November 5th. Project completion is anticipated early January 2019.
 
10/1/2018* City Council approved additional expenses for the environmental abatement of asbestos and the removal of the underground storage tank in the amount of $201,206 to NorthStar, CG, LP and $15,000 to Terracon. Change Order Asbestos Abatement
10/2018* The City entered into an intergovernmental agreement (IGA) with DLCD to manage the TGM Quick Response Grant with MIG to conduct the public outreach process. The total grant awarded was $36,000 and the City will not need to provide a $10,000 match.    

Additional documents related to the discussion